Take Your Business Online Using Remote Tools To Manage Your Teams

How do you keep business continuity when your company is forced to work remotely? And you have to consider everything that is involved with managing remote employees. In response to many businesses being forced to use remote team management tools to allow employees to work from home due to the Coronavirus (COVID-19) epidemic. Using remote workforce management software can help you keep your business manageable and profitable.

We have put together a list of the top remote management tools available today that you can consider when looking for ways to manage employees, projects, tasks, meetings, and collaboration within your teams. Using these tools will allow team members to work remotely, stay productive, and still feel a social connection with other co-workers.

As people continue to practice social distancing due to the advent of COVID-19, more and more employees are opting to work from home, thus shifting how business is done. There is a sudden popularity upsurge for applications and software used for remote work. However, many business owners and organizations have yet to fully embrace online strategies that can improve employee productivity while working remotely. This article provides you with a primer on how to deal, encourage and motivate remote workers to boost their morale.

Here are 51 tools and tips for managing remote employees.

Top 5 Video Conferencing Tools For 2020

One of the biggest benefits you and your company can get from video conferencing tools is the maintenance of human connection and interaction despite the differences in distance and location. Preparations for the meetings become easier, and your staff becomes more punctual compared to having face-to-face physical meetings. Video conferencing also enhances efficiency. There is a lot that gets done during video conferencing calls compared to face-to-face meetings as things can get off-track in the latter.

Zoom

zoom

Zoom is the first software-defined video conferencing system that allows remote collaboration with employees and clients, among others. It only needs a link from the host to join the conference. There are four plans you can choose: Pro with one host, Business with 10 minimum hosts, Education with a minimum of 20 hosts and Zoom Rooms with a minimum of one room.

Features:

  • Free sign-up
  • Zoom Rooms
  • HD video conferencing
  • Screen sharing
  • Dynamic voice detection
  • Supports MP4 and M4A recording
  • Built-in collaboration tools
  • End-to-end encryption
  • With virtual backgrounds and touch-up appearance modes.
  • It can be integrated into Microsoft, Gmail, Chrome, Outlook, Firefox, and Safari. Google Calendar or iCal
  • Can be added to Slack, Okta, Hipchat, among others
  • Can be used with iOS and Android

 

Go To Meeting

Go To Meeting

With GoToMeeting, you can host up to 250 joiners in your video conference. GoToMeeting provides seamless HD viewing. If you are the host, you can view the screen of your participants. GoToMeeting can be viewed on a laptop, tablet and mobile phone. You can also easily assign a specific URL for your team for regular updates and meetings.

Features:

  • 14-day free trial
  • Intuitive dashboard
  • Switch presenter mode
  • Real-time edits for presentations
  • Suitable for Mac, PC, Chromebook and Linux computers, and iOS & Android devices
  • Has built-in support for Lifesize, Cisco and Polycom devices
  • Cloud recording
  • Drawing tools
  • Instant messaging capabilities
  • Audio, video and screen sharing in real-time
  • Has Toll-free option aside from VoIP
  • Smart meeting assistant that instantly records and transcribes meeting

Google Meet

Google Meet

Google Meet is the Google Hangouts for business. You can join meetings using Google Calendar, Google Event or by email. With an on-the-go feature, Google Meet can be used with mobile phones, tablets, and computers. Each meeting using Google Meet, you are assigned a dedicated phone number to use so you won’t have to worry about choppy signals or out-of-reach Internet areas.

Features:

  • Free 14-day trial
  • Use of shared trials
  • Automatic email invites
  • Real-time collaboration
  • Cloud storage
  • Automatic file storage
  • Data Security using 2-step verification
  • G Suite Training and Guide
  • G Suite Certification
  • Easy IT administration
  • Easy integration with Google Applications

Cisco Webex

Cisco Webex

Cisco Webex brings teams together with real-time and web-based teleconferencing features. With a very navigable platform, it becomes easy for participants to convene and share ideas. Cisco Webex has data served worldwide so it is not surprising that it delivers high-quality transmissions without lagging, giving you seamless video conference calls.

Features:

  • Free trial
  • Active Speaker Technology
  • Easy set-up
  • Web-based
  • Navigable Design
  • Mobile phone compatible
  • Shareable recorded meetings in mp4 format
  • Recording transcriptions
  • Integrate with Learning Management Systems and other workflow apps
  • Multiple Audio options: toll, toll-free, call-back, audio broadcast or integrated VoIP
  • 90-Day Free Support Program

Join.me

Join Me

Join.me is a video conferencing tool with a simple interface. You will receive an invitation via email that contains instructions on how to join a meeting. A centralized database is available so recordings of the meeting can be easily accessed by the participants.

Features:

  • Free trial
  • User-friendly interface
  • Screen sharing capability
  • Personalized URL
  • Customizable background
  • Toll-free Audio
  • Navigable platform with one-click screen sharing
  • Has pass presenter for audience engagement
  • Integrated with Chrome, Outlook, Trello, Slack, among others
  • Has developer API

Top 7 Remote Desktop Tools For 2020

Remote desktop tools allow you to access a particular computer using another computer via the intranet or the internet. These tools are important when you need to access files only available on that particular PC or make use of a more powerful computer using a slower one. IT admins would also find remote desktop tools useful when they need to fix PCs remotely. Remote desktop tools allow you to access or debug another computer without having to go to that computer’s location physically.

Splashtop

splashtop

Splashtop is designed for Managed Service Providers (MSPs) and IT professionals, remote developers, and help desk support staff to remotely support their company’s and client’s computers and servers. It is one of the lowest latency remote desktop services so it will not slow down your computers, and that’s a big plus.

Features:

  • Free 7 day trial
  • Low-cost plans support 25 computers
  • Connect from any device, anywhere
  • Supports multiple monitors at the same time
  • Low latency
  • No remote desktop software installation needed.
  • Unattended and attended access.
  • Protected by the device authentication
  • Easily migrate from other remote desktop solutions
  • Mobile apps for accessing via phones and tablets
  • Compatible with several operating systems

Chrome Remote Desktop

Chrome Remote Desktop

Chrome Remote Desktop is quick to install and use. All you need is the Chrome browser and your Google account to install and you are ready to connect to any computer that has a Chrome setup. This extension is also free of charge.

Features:

  • Free
  • Compatible with several operating systems
  • Can support several monitors
  • Can the remote computer even if the user is offline
  • Can use temporary access codes in cases there are no Chrome Remote Desktop setups
  • Important actions are hidden to allow wider screen for the host computer
  • Runs in the background
  • The host computer can reboot the remote computer to log in

TeamViewer

TeamViewer

Teamviewer is suitable for file transfers as this provides you with a highly reliable and powerful system. What makes TeamViewer a great remote desktop tool is its capability to pass control to both the host and client computers.

Features:

  •  An alternative for VPNs
  • Access to the host computer even when the owner is not online
  • Android Host Eco Mode
  • Can share large files with transfer speed up to 200MB per second
  • Can wake computers on sleep mode
  • Two-factor Authentication
  • iOS support
  • Remote Printing

LogMeIn Pro

LogMeIn Pro

LogMeIn Pro has advanced management options that make this software one of the best remote access software now. Your data is safe and secured through its multi-layer encryption which includes end-to-end 256-bit SSL encryption, among others.

Features:

  • Cross-platform access
  • Above standard security
  • Easy file transfer through its drag-and-drop option
  • Configurable to record remote access sessions
  • Remote printing
  • Screen sharing
  • Complimentary LastPass license

Microsoft Remote Desktop

Microsoft Remote Desktop

Microsoft Remote Desktop or MRD is Microsoft’s answer to remote desktop access. It allows you to connect your PC to another PC at any time and place, provided that both computers have the MRD application installed on them.

Features:

  • Supports various network topologies and LAN network
  • Secured communications using either 56- or 128-bit key encryption
  • Remote access to multiple computers
  • Screen sharing
  • Virtual channels
  • iOS support
  • App switching mode

GoToMyPC

GoToMyPC

 

GoToMyPC was developed by Citrix and considered as one of the best remote access software for tech support and IT administration. It has more than ten years of fast and reliable service. GoToMyPC is a web-based remote access tool that you can buy as a software as a service.

Features

  • Browser-based
  • 128-bit encryption SSL encryption
  • Drag-and-drop file transfer for the host computer
  • Deceased bandwidth to reduce the processing power
  • Performance and graphic choices across all connected computers
  • Draw tool for the host computer
  • Shared control over multiple computers

Top 6 Document Collaboration Tools For 2020

Document collaboration tools nowadays have a centralized data storage that allows any member of your team to have access to information quite easily, making searching for valuable data is more manageable and organized. On top of that, there is more control as to who gets to access files. File creation doesn’t have to be tedious as your team eliminates the need to create new ones when there are revisions done. With the advent of these online collab tools, your team can work in real-time even if they are miles and even timezones apart.

Google Docs

Google Docs

Google Docs is a web-based collaboration tool that is packed with a lot of features. This tool can be integrated with numerous s applications and add-ons. Google Docs is part of the office suite offered by Google for free

Features

  • AutoSave
  • Compatibility to numerous file formats
  • Web-based
  • Voice typing
  • User-friendly interface
  • Tracked revision history
  • Offline mode
  • Content-based search results
  • Allows task assignments to collaborators

Microsoft 365

Microsoft Office 365

Microsoft 365 (formerly Office 365) comes with numerous tools that can help you become more productive. It may have changed its interface but how the application works are the same as Microsoft Office, so transitioning from one to the other is easy.

Features

  • Real-time revisions and edits
  • Skype integration
  • Link inserts to emails instead of file attachments
  • OneNote conversion to Outlook events with reminders and deadlines
  • Power Map in Excel
  • Easy PDF conversion
  • Offline mode
  • Advanced Threat Protection
  • PIN access date protection

Dropbox Paper

Dropbox Paper

Dropbox Paper is a free-to-download web app offered by Dropbox. This app can be used on browsers and mobile operating systems, particularly iOS and Android. Dropbox Paper allows you to collaborate in a more organized manner.

Features

  • Intuitive and easy to use UI
  • Multiple file compatibility
  • Task assigning
  • Synchronization with Google Calendar
  • Chatroom
  • Smart Sync feature
  • Admin appointment
  • Built-in task management tool
  • Rich media support

SharePoint

SharePoint

SharePoint increases your team productivity by targeting file organization across all users. You can utilize its workflow templates which could ease you from the issues often observed when executing business processes.

Features

  • Modern SharePoint libraries
  • Conditional Formatting
  • Modern Search
  • Centralized communication
  • OneDrive Synchronization
  • Improved Hybrid app launcher
  • Content Management
  • SQL Server Reporting Services Integration
  • Key Performance Indicator

Evernote

Evernote

Evernote is a collaborative tool that organizes ideas in a note-taking manner. Each task is placed in a notebook. You can break down your tasks into subtasks which are labeled as notes on the notebook. Notebooks can be shared or placed in private mode.

Features

  • Easy to use and navigable interface
  • Tags
  • Large-sized file attachments
  • Offline access
  • Evernote Reminders
  • Presentation Mode
  • Post Sharing to social media platforms
  • Sync Status
  • History feature

ZOHO Docs

Zoho Docs

ZOHO Docs is hosted in cloud software. Geared towards all sizes of business, this collaboration tool helps businesses organize their documents, spreadsheets, and presentations, among others. Zoho Docs is compatible with various operating systems.

Features

  • Easy-to-navigate user interface
  • Online fire storage
  • Secure file sharing
  • Password Protection
  • Desktop synchronization
  • File recovery
  • Mobile app compatibility
  • Chat
  • Data encryption

Top 5 Cloud File Storage Solutions For 2020

Cloud file storage is a method of keeping data virtually through servers and access to the data stored is through shared file systems. With cloud file storage, accessibility isn’t a hassle as you can access files at any time of the day. Cloud file storages are also great database backups. This offers your company more security for those unknown incidents that might otherwise affect the flow of work and data in your company.

Google Drive

Google Drive

Google Drive is the cloud storage provided by Google. It has an initial 15GB data storage, which upgradable for a fee. Google Drive allows you to synchronize and back up your data. You can store large files in Google Drive and share these files using a link.

Features

  • Recent View mode
  • Quick Access mode
  • Search filter
  • One-tap backup
  • Offline access
  • Easy PDF conversion
  • Shareable drive
  • Upgradable cloud storage
  • Document scanning

Microsoft One Drive

Microsoft One Drive

Microsoft One Drive stores data and files in cloud storage. To access these files, you need to sync your Android and iOS phones, tablets, PC and Mac computers. Microsoft One Drive has 5GB free storage which can be upgraded up to 6TB.

Features

  • Real-time online collaboration
  • File restoration
  • Integrated with SharePoint Server
  • Microsoft Office integration
  • File type support
  • File storage
  • File sharing
  • eDiscovery

Dropbox Business

Dropbox Business

Dropbox Business is a powerful collaboration and storage tool that allows you and your team to be more organized, in sync with each other while staying more focused on the task at hand. Dropbox offers 15GB of cloud space that is shared by 3 users. This, however, can be upgraded to a bigger space and more participants.

Features

  • Centralized content
  • Easy access and collaboration
  • Integrated with other remote management tools
  • 256-bit AES and SSL encryption
  • Team monitoring
  • File recovery
  • Third-party app integration
  • Dropbox Paper

Amazon S3

Amazon S3

Amazon S3 is the web storage service offered by Amazon. This web storage tool has the same storage structure as its mother company. Like many web storage tools, Amazon S3 can store files, applications, data archives, among others.

Features

  • Pay-as-you-go payment for storage
  • File seeding
  • S3 Events Notification
  • Web-based
  • REST (Representational State Transfer) API
  • Data sharing by providing temporary URLs
  • Allows website hosting
  • Integrated to be used with other Amazon products

Box

Box

Box caters to small businesses and larger enterprises alike. This cloud storage service can be scaled as you number of your employees grow. Box has integration with several collaboration tools so access to files, spreadsheets, and the likes becomes easier.

Features

  • Box Shield for data breach prevention
  • Easy file sharing
  • Secured file sharing
  • Real-time collaboration
  • Offline syncing
  • Task assignment
  • PDF conversion
  • HIPAA compliant
  • 256-bit AES encryption

Top 5 Team Chat Communication Solutions For 2020

Great communication is one of the most important facets of a highly effective team. Team chat communication tools allow your team to communicate and share ideas even when they are miles apart. This also allows them to streamline their tasks and workflow. You and your team can easily set up meetings, share output and feedback almost instantly. These team chat communication solutions allow your employees to be more engaging, thus, improving productivity, even when working remotely.